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Allocation and hiring of community facilities

The Winter 2021/2022 Ground Allocation is now open. Apply below

Council has 48 sporting ovals and 30 pavilions, located within local parks and reserves. A number of these facilities are available for community use.

Sporting Facilities User Guide

The Sporting Facilities User Guide outlines the process when Council allocates sports grounds and pavilions, and details the responsibilities of facility users in managing and maintaining sports facilities.

Sporting Facilities User Guide  (pdf, 2MB)

Sporting Facilities User Guide  (docx, 2MB)

Maintenance of facilities

Community organisations who occupy Council facilities under a lease or licence agreement are required to operate to a standard maintenance agreement schedule. 

The maintenance schedule outlines the responsibilities of the tenant and those of Council. 

Maintenance Schedule  (pdf, 350KB)

Maintenance Schedule  (doc, 126KB)

Key Policy

The Key Policy is designed to maintain the security of Council buildings by ensuring that the person who accepts a Council key understands their responsibilities. 

Key Policy  (doc, 92KB)

Key Policy  (pdf, 130KB)

Request to carry out alterations

By submitting this form an organisation leasing a Council community facility  can ensure that all work on the premises is done with Council’s prior knowledge and approval. 

Process for a Tenant to carry out any alterations or works  (doc, 35KB)

Process for a Tenant to carry out any alterations or works  (pdf, 70KB)

Council allocates the casual usage of Council’s sporting facilities to schools, sporting clubs and community organisations.

Applications and supporting documentation must be submitted for approval at least one month prior to the booking date.

For further information contact Sport and Recreation Technical Administration on 1300 88 22 33.

Application for casual use

Casual use application form  (doc, 387KB) 


Council allocates sporting ovals and pavilions to community organisations on a seasonal basis.

Applications open annually:

  • August for summer allocations of 1 October to 31 March
  • February for winter allocations of 1 April to 30 September.

Winter 2021 - Ground Allocation - open letter  (docx, 92KB)

The Winter 2021/2022 Ground Allocation is now open. Download the forms to apply below:

Winter Seasonal Application 2021/2022  (docx, 311KB)

Winter Seasonal Application 2021/2022  (pdf, 108KB)

Council community facility hire is subsidised to encourage frequent use and to support community organisations. 

Community organisations who have a lease or licence on a facility have security of tenure over a fixed period. 

Annual Requirement Form

The Annual Requirement form provides updated information to Council about the organisation leasing a community facility. 

Annual Requirement Form  (doc, 343KB)

Annual Requirement Form  (pdf, 110KB)

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